Start with a guided demo
We focus the call on your agency workflow: talent database, packages, bookings, accounting, applications, website/API, or migration.
Free onboarding included
Every agency gets onboarding training, usually 1–3 hours, plus ongoing support after the team starts using the system.
Built for daily operations
AgencyPin is not only a database. It connects search, packages, client responses, bookings, confirmations, invoices, statements, and reports.
Who is AgencyPin for?
AgencyPin is built for talent and model agencies that need one place for talent profiles, packages, bookings, clients, invoices, statements, and reports. It works for new and growing agencies with 1–5 users, and it can also support multi-office groups that need connected workflows across countries or offices.
What does AgencyPin replace?
For many agencies, AgencyPin replaces a mix of spreadsheets, shared folders, manual emails, calendar tools, package PDFs, invoice templates, and separate accounting notes. The goal is not only to store talent data, but to connect daily sales, bookings, confirmations, finance, and reporting in one workflow.
Do we need our own website to use AgencyPin?
No. You can run your agency inside AgencyPin even if your public presence is mostly Instagram or email. Website and API integration is available when you want published talent profiles, portfolio images, books, measurements, or online applications connected to the same database your bookers use.
How does the demo process work?
After you book a demo, we show the platform on a video call and focus on the areas most relevant to your agency: talent database, packages, bookings, applications, accounting, or website integration. If it makes sense after the call, we can also provide access to a demo environment for review.
Is migration from another system available?
Yes. Free migration is available for agencies signing a 6+ month agreement. We can work from a structured Excel template, and migration from some existing agency software can be handled through prepared import flows or API-based approaches. Timing depends on data quality, media volume, and the source system.
How long does setup usually take?
For a clean Excel import, setup is usually around 1–3 days after payment and data handoff. More complex migrations, large photo libraries, or source-system API imports can take longer. During setup we prepare the agency environment, import data, configure key settings, and make the system ready for onboarding.
What does onboarding include?
Every agency receives free onboarding training. We usually spend 1–3 hours showing your team how to use the platform, answer workflow questions, and cover the parts your office will use first: talent profiles, search, books, packages, bookings, applications, accounting, settings, and support.
How does pricing work?
Pricing starts from 100 EUR per user/month. Teams with 5+ users can discuss volume pricing depending on office setup and requirements. The minimum first invoice is quarterly, and pricing can be confirmed after we understand your team size, migration needs, and whether any custom work is required.
Can we customize fields and workflows?
Yes. Agencies can add custom fields to Talent, Booking, and Business partner sections. Field types include text, select options, and radio buttons. Many workflow preferences can also be controlled in settings, including booking, package, finance, website, storage, and office-level configuration.
How do packages work?
Bookers can search talent, choose portfolio images, build a package, send a branded link, and collect client feedback. Client responses can be tracked as Interested, Maybe, or Not interested, which helps the team follow up without losing the conversation in email threads.
Does AgencyPin include booking and accounting tools?
Yes. Bookings can include talent statuses, client details, locations, times, travel, documents, callsheets, confirmations, fees, expenses, invoices, and billing locks. Accounting workflows can then connect booking finance to talent statements, partner-agency statements, payments, reports, and balances.
Can booking confirmations be signed electronically?
Yes. AgencyPin supports booking confirmations that can be sent to clients and signed electronically. This keeps confirmation documents connected to the booking workflow instead of being managed as separate files and email attachments.
Can talents access the platform?
Yes. Talents can log in to upload new photos and videos and view their calendar or chart. Agencies stay in control of the working database while giving talent a simpler way to provide updated media and schedule visibility.
Is support included?
Yes. Support is included for AgencyPin clients. After onboarding, your team can continue asking workflow or setup questions by email. We also discuss custom development requests when an agency needs a specific feature or adjustment.
Can AgencyPin support multiple offices?
Yes. AgencyPin can support agencies with multiple offices and office-specific settings. This is useful when teams share a broader platform but need different booking, accounting, package, website, or operational preferences per office.
